The event checklist

<aside> 💡 This page talks about event organizing beyond the actual workshop.

</aside>

Like any trip. You want to know when to be there, where you are going and how long it will take. Running a workshop sometimes means that you are running an event. Especially if it's not an internal workshop. We made a list that helps you remember the essentials of event planning.

Preparation

[ ] Invited people - Who are invited and why?
[ ] Invitation - sending out a invitation
[ ] RSVP - How shall they respond if they can come?
[ ] Schedule - Make a minute by minute checklist. Like this one

Location

[ ] Venue - Where is it held and how accessible is it for the participants?
[ ] Wifi - Fast and stable? How many can connect at the same time?
[ ] Projector & adapters - Do you have access and are they working?
[ ] Sound system - Good enough?
[ ] Microphones - Is there enough and is it the right ones for what is needed - Hand held, over ear...

Event planning

[ ] Event site -
[ ] **Confetti.events 🎉** -
[ ] Eventbrite -
[ ] Facebook events -

Before the event

[ ] Buy material
[ ] Room setup

During the event

[ ] Tech check
[ ] Wayfinding
[ ] Signs
[ ] Schedule
[ ] Handouts
[ ] Food, coffee and refreshments
[ ] Plan B

General things

[ ] Access & door codes
[ ] Getting there and away
[ ] Language - What language(s) are used
[ ] Security & safety

Catering

[ ] Food
[ ] Drinks
[ ] Coffee & snacks

Related

Food & refreshments

Music & playlists

Hangout & after mingle