<aside> 💡 This page talks about event organizing beyond the actual workshop.

</aside>

Like any trip. You want to know when to be there, where you are going and how long it will take. Running a workshop sometimes means that you are running an event. Especially if it's not an internal workshop. We made a list that helps you remember the essentials of event planning.

Preparation

• [ ] Invited people  - Who are invited and why?
• [ ] Invitation - sending out a invitation
• [ ] RSVP  - How shall they respond if they can come?
• [ ] Schedule - Make a minute by minute checklist. Like this one

Location

• [ ] Venue - Where is it held and how accessible is it for the participants?
• [ ] Wifi - Fast and stable? How many can connect at the same time?
• [ ] Projector & adapters - Do you have access and are they working?
• [ ] Sound system - Good enough?
• [ ] Microphones - Is there enough and is it the right ones for what is needed - Hand held, over ear...

Event planning

• [ ] Event site -
• [ ] **Confetti.events 🎉** -
• [ ] Eventbrite -
• [ ] Facebook events -

Before the event

• [ ] Buy material
• [ ] Room setup

During the event

• [ ] Tech check
• [ ] Wayfinding
• [ ] Signs
• [ ] Schedule
• [ ] Handouts
• [ ] Food, coffee and refreshments
• [ ] Plan B

General things

• [ ] Access & door codes
• [ ] Getting there and away
• [ ] Language - What language(s) are used
• [ ] Security & safety

Catering

• [ ] Food
• [ ] Drinks
• [ ] Coffee & snacks

Related

Food & refreshments

Music & playlists

Hangout & after mingle

Getting home

Safety & security

Technology & wifi

Getting there & away